Wireless Technology in Grand Wines Ltd

Question: Discuss about the Wireless Technology in Grand Wines Ltd. Answer: Introduction: This assignment includes with solving the problems related to inventory ordering system of Grand Wines Ltd. The assessment consists of preparation of a SWOT Analysis, then providing Grand Wines Ltd a preferable project agreement and by implementing a suitable message to Grand Wines Ltd. One of the most renowned wine industries in Australia is Grand Wines Ltd; with the evolution of technology it is necessary for every organization to change. The Australian consumes half of their wine production and the remaining is been exported. The troubles Grand Wines Ltd facing is lack of expertise in their inventory ordering system. And their Sales Representative along with their valuable customers is disappointed with the delays while making an order in the System. The current scenario of Grand Wines Ltd can only be solved by implementing modern methods of ordering systems which includes introduction of Wireless Information Access Device into the System. SWOT ANALYSIS: The SWOT Analysis includes in identification of the Internal Strengths and weaknesses as well as the external opportunities and threats associated with Grand Wines Ltd. The SWOT Analysis will provide a detail outline of all the problems related to Grand Wines Ltd in this case study. And after the accomplishment of the Wireless Data Entry Device in their inventory ordering system it will be beneficial for Grand Wines Ltd in developing their business and increasing sales growth .The SWOT Analysis is done taking into the consideration the Wireless Technology and its implication on Grand Wines Ltd (Azim and Hassan, 2013). Strengths 1. Reducing Time of Delivery 2. Improving Sales Growth 3. Satisfied Customers 4. Reduction of Cost 5. Uninterrupted Communications Weakness 1. Reducing misinterpretation of Deliveries 2. Failure of Data Protection 3. Theft of Device 4. Unavoidable System Error 5. High Maintenance Cost Opportunity 1. Time Reduction Process 2. Gathering of Potential Figures 3. Increasing Inventory Control 4. Uninterrupted Processing of Data 5. Efficiency in Data Allocation Threats 1. Danger of Information Loss 2. Increasing Technological Dependence 3. Regular Software Updating 4. Inadequate Skilled Representatives 5. Employment of Server Controller Figure 1. SWOT Analysis Project Manager: Name, Email, Telephone No Project Objectives: Introduction of Wireless Data Entry System. Improving the Inventory Control Mechanism. Reducing unnecessary Cost. Satisfaction of Customers. Acceptance Criteria: The Project completes inside allotted time. The project gets executed with the allocated budget. The Stakeholders are happy after the conclusion of the project. Increasing Profit and Sales of Grand Wines Ltd. Assumptions and Constraints: Surveying the consumer about the usage of Wireless Data Entry System. Identification of ambiguity in the Data Entry System. Analysing the suitable repayment time for Grand Wines Ltd with reducing cost of the company. Educating the floor representatives about the practice of Wireless Data Entry Device. StakeholderList: Stakeholder No Name and Signature Role and Responsibility Position Contact Information 1 Management CEO 2 Investment Sponsor 3 Managing the Team Team Leader 4 Technical Expertise IT Personal 5 Advertisement Marketing Consultant 6 Research and Development R D Team 7 Auditing Financial Advisor Lessons Learned: More time consuming method for Sales Representative as they have to synchronise data properly. Inefficiency of the representatives in adapting the change. Charter Signoff: All the above mentioned Stakeholders are required to sign in the respected part of the table. Figure 2. Project Charter Created by: Author Communication Template Plan: The main objective of this plan is to provide Grand Wines Ltd with solutions for the problems they are facing in their Inventory Management Process. As per the case study implementation of Wireless Data Entry Device into the inventory ordering system should solve the difficulty of the customers. With the help of proper technical expertise, Grand Wines Ltd will be able to earn profits and increase their sales growth respectively. The team communication structure will consists of both horizontal and vertical communication methods. Usage of verbal, oral and written communication needs to be followed. Interaction between all the levels of hierarchy is needed to be done for the success of the plan (Azim and Hassan, 2013). The most important factor of this plan is to understand the situational behavior of the Sales Representative in the market floor. To complete the project successfully the purpose of the plan must be drawn perfectly to understand and evaluate the project perfectly. Change Management: There is always a need of change in the felid of business and with the help of globalization change is inevitable for any organization. Evolution of technology provides constant measure for changing business environment. In this case study Grand Wines Ltd Stakeholders are going for a drastic change plan. The company was following traditional methods of keeping and maintaining inventory but they were facing problems regarding supplying of products to their customer. The introduction of Wireless Data Entry Device in Grand Wines Ltd is done to solve the problem. Changes in the project plan will have an adverse impact on the team. As the given resources, time and budget for the project is limited any major drawbacks to the project will unnecessary lead to loss to time and money (Burke, 2013). Meeting Agenda: The team needs to arrange successive meetings during the continuation of the project to evaluate and examine the progress of the plan. There will be some predetermined objectives that are needed to be completed at the end of each gathering. This could include testing of Wireless devices from time to time; examining various kinds of wireless data entry softwares in the market, proper budget segregation in time of purchasing devices and providing adequate amount of training to the floor representatives (Chong, 2014). Stakeholder Information to be shared Frequency of information exchange Location of information exchange Purpose of communication Mechanism for communication Who What When Where Why How CEO Progress of Plan Weekly Head Office Informative Situational Sponsor Budget Allocation Monthly Head Office Influential Resonance Team Leader Efficiency of the Team Daily Field Expectation Empathic R D Team Technical Faults Daily R D Department Influential Situational Financial Advisor Financial Plan Monthly Head Office Informative Situational Figure 3. Meeting Agenda Created by: Author Conclusion: The implementation of Wireless Data Entry Devices in the inventory ordering system of Grand Wines Ltd is quite necessary as they are facing internal problems in communication and order failure. To compete in the market place it is mandatory for Grand Wines to change their technological infrastructure immediately. There are many advantages of the wireless technology which consists of Low Cost to the company, easy and friendly to use and mobility of the device that can be accessible from anywhere. In Grand Wines Ltd the wireless technology will provide less delivery time. Proper information regarding inventory control will be an added benefit. It will also lower the distribution and interactional cost associated with the company. As being one of the most renowned wine industries of Australia this change will bring huge growth potential and business development in Grand Wines Ltd. With the changing business environment it is necessary for all the companies to adapt new technological expertise which will provide in acquiring organizational goals. In case of Grand Wines the success of this project depends on how well they make their customers happy and provides elite services to them References: Azim, R., Hassan, A. (2013). Impact analysis of wireless and mobile technology on business management strategies. InInformation and Knowledge Management(Vol. 3, No. 2, pp. 141-150). Burke, R. (2013). Project management: planning and control techniques.New Jersey, USA. Chong, S. (2014). Business process management for SMEs: an exploratory study of implementation factors for the Australian wine industry.Journal of Information Systems and Small Business,1(1-2), 41-58.